Access To Personal Information Holdings

Members

All BREB Members may request to inspect their personal information held by the Board. The following procedure is to be followed:

1. Members must contact the Executive Director regarding this request.

2. The Executive Director will schedule an appointment during regular business hours within seven (7) days of the request.

3. The inspection will be made in the presence of the Executive Director or person designated by the Executive Director, and the following guidelines will be followed:

· Members may only inspect their own personal information

· Members may take notes on the contents of their personal information.

· Members may request the Executive Director to make copies of specific documents.

· Members must pay the cost of the copies.

· Member may not remove any of the contents of their file.

· Members must sign an “Inspection Statement” upon completion of their inspection indicating the date and place of inspection.

· Members may submit written comments concerning any information deemed inappropriate by the Member for insertion in the file.

· In the event the Executive Director determines that factually incorrect information is in the file, the Executive Director shall correct the information and make a notation I the file as to the date and nature of the correction.

4. Except for reasonable cause, inspections are limited to one per year.

5. If the specific information sought by Members is not maintained in the Board files, the Executive Director will obtain a copy of the information requested. The Executive Director will do the following:

· Locate the holder of information maintaining a file containing the record sought.

· Inform the holder that a request for inspection has been made to the Executive Director.

· Request that a copy of the information, in a form understandable to the Member, be transferred to Executive Director to permit an inspection.

The Executive Director will place the “Inspection Statement” in the Member’s file.